The best dental practice management software in Spain (2026)
Nine programs used today in Spanish dental clinics, who each one suits best and what to check before you choose.
This list was written by the Dentasys team; Dentasys comes first. Data on the other programs comes from their official websites (checked in October 2026).
In short
For a dental clinic in Spain in 2026, our first choice is Dentasys: cloud-based, €80/month + VAT with unlimited users and no add-on modules, a WhatsApp assistant and an optional AI voice receptionist. Gesden stands out for its installed base and on-site support; Clinic Cloud for Doctoralia; Nubimed for entry price; Dentalpin for open source.
How we built this list
No program is the best for every clinic. We checked the same eight points for each one, using what the vendor publishes; if something is not on their website, we say so.
- Published price
- Whether the website says what it costs and how it grows (per user, diary or module), or you have to ask for a quote.
- Cloud or installed
- Whether it runs in the browser or has to be installed on a computer or server at the clinic.
- AI
- What the artificial intelligence actually does: write notes, prepare treatment plans, read X-rays or carry out tasks.
- Whether it sends reminders on WhatsApp and whether an assistant books appointments by chat.
- Voice receptionist
- Whether an AI answers the phone when reception can't and books the appointment, and whether it costs extra.
- Migration
- Whether they move your data from your previous program and what it costs.
- Support in Spain
- How and when they help you, and whether there is a team in Spain.
- Languages
- Which languages the team can work in and patient documents come out in, Catalan included.
The programs, one by one
1.Dentasys
Dentasys
Best for: dental clinics that don't want to miss calls and prefer one fixed fee for the whole team.
Strengths
- Published price: €80/month + VAT per clinic (€840/year with free data migration), unlimited users, dentists and patients, no add-on modules and no lock-in.
- WhatsApp assistant on Meta's official API that books, changes and confirms appointments at any time, included in the fee.
- AI voice receptionist that answers the phone 24/7 and books the appointment in the diary (optional).
- Dasy, an AI assistant inside the program that prepares appointments, treatment plans, prescriptions or monthly figures for a person to approve; AI treatment plans from clinical notes.
- Marketing on Instagram, Facebook and Google Business Profile that measures the patients and revenue each campaign brings.
Worth knowing
- WhatsApp messages (Meta's rate, no mark-up), the voice receptionist (€9/month + €0.30/min, plus VAT) and extra AI credit packs are charged separately.
- It does not connect to Doctoralia, does not do the accounting (your accountant still does) and has no patient portal.
- It has no dedicated orthodontics module and a shorter track record than the veteran programs.
- Price
- €80/month + VAT (€840/year)
- Cloud or installed
- Cloud (EU)
- AI
- Dasy, AI treatment plans and dictation; 300 credits/month
- Official API; assistant books appointments, included
- Voice receptionist
- Yes, optional: €9/month + €0.30/min + VAT
- Migration
- €500 + VAT; free on the annual plan
- Support
- From Spain, Monday to Friday, by phone, email and in the app
- Languages
- Spanish, Catalan, English and German
2.Gesden
Infomed
Best for: clinics that want the most widely used program in Spain and on-site support nearby.
Strengths
- Over 30 years in dentistry and over 14,000 clinics in Spain, according to Infomed.
- Integration with the main imaging systems and its own cloud dental PACS.
- 14 regional offices and over 50 technicians; Gesden One runs in the browser and dentIA reads X-rays.
Worth knowing
- No published base price; the Pack Premium (WhatsApp and AI assistant) costs €49/month.
- Gesden G5 is installed on Windows and sold by number of computers.
- Contract with automatic renewal and a yearly CPI-linked review, according to its terms.
- Price
- No published base price (Pack Premium: €49/month)
- Cloud or installed
- G5 installed; Gesden One in the cloud
- AI
- dentIA on X-rays (Gesden One)
- In the Pack Premium
- Voice receptionist
- AI assistant on the switchboard (Pack Premium); unclear if it books
- Migration
- Migrates from other programs
- Support
- 14 regional offices; Monday to Friday 8:30 to 20:00
- Languages
- Not stated on its website
3.Clinic Cloud
Doctoralia
Best for: multi-specialty centres and clinics that get most patients through Doctoralia.
Strengths
- Public prices: Mini €29, Pro €49 and Max €79 per month + VAT, no set-up fee or lock-in.
- Doctoralia integration: profile, online booking and verified reviews.
- AI for clinical records: Noa Notes writes the visit note and Noa Summary summarises the history.
Worth knowing
- The dental chart is in the Max plan (€79/month + VAT), with 5 diaries; each extra diary is €10/month.
- Its AI receptionist (Noa Reception) is in early access.
- It covers every specialty; its website is in Spanish and lists no other languages.
- Price
- €29, €49 or €79/month + VAT (dental chart in Max)
- Cloud or installed
- Cloud
- AI
- Noa Notes and Noa Summary
- Appointment reminders; mentions Doctoralia Pro's
- Voice receptionist
- Noa Reception, in early access
- Migration
- Free, according to its website
- Support
- Not stated on its website
- Languages
- Spanish
4.Nubimed
Nubimed
Best for: small clinics looking for the lowest entry price, or centres with several specialties.
Strengths
- LITE €27.40 and PREMIUM €50.10 per month + VAT; reception and admin users free.
- Dental chart with periodontal chart and a patient portal.
- AI phone assistant and WhatsApp bot that book appointments, and free data transfer.
Worth knowing
- Each practitioner with a diary adds €2.40 or €5.10 + VAT a month; SMS extra.
- Biometric signature is in the Premium plan and the phone assistant has no published price.
- It is a multi-specialty platform with its own dental program.
- Price
- €27.40 or €50.10/month + VAT, plus practitioners
- Cloud or installed
- Cloud
- AI
- Voice transcription of reports
- Messages and an AI bot that books appointments
- Voice receptionist
- Yes (price not published)
- Migration
- Free on all plans
- Support
- Not stated on its website
- Languages
- Not stated on its website
5.Klinikare
Klinikare Digital Health
Best for: multi-specialty centres that want AI to write visit reports, or need an API.
Strengths
- Over 16 years in the cloud and over 2,500 clinics, according to its website.
- AI assistant for the dentist that transcribes the visit and writes notes and reports; voice periodontal charting.
- AI reception assistant and AI voicemail, plus a REST API.
Worth knowing
- No published price: you ask for it in a demo.
- Time tracking is activated separately and API write access is a separate subscription.
- Its website does not say which channel reminders use.
- Price
- No published price
- Cloud or installed
- Cloud (AWS)
- AI
- Dentist assistant: notes, reports and cephalometry
- Reminder channel not specified
- Voice receptionist
- Yes (price not published)
- Migration
- Imports your data (cost not published)
- Support
- Not stated on its website
- Languages
- Not stated on its website
6.DriCloud
DriCloud
Best for: multi-specialty medical centres that want a public price and round-the-clock support.
Strengths
- Public prices, VAT included, paid yearly: from €42/month (Esencial) to €497/month (Grandes Clínicas).
- Escucha Clínica: AI writes the visit into the record; web booking chatbot included.
- Over 8,000 customers in 14 countries and 24/7 support included, according to its website; a separate dental version, XDentalCloud, with dental and periodontal charts.
Worth knowing
- Price rises by user bands (Clínica, €129/month, up to 3); on the Esencial plan support is by email.
- The phone assistant (Agendavia) is contracted separately, from €69/month + VAT, with 20% off for customers.
- Migration is free if you do it with their importer; from €300 if they do it.
- Price
- €42 to €497/month, VAT incl. (paid yearly)
- Cloud or installed
- Cloud
- AI
- Escucha Clínica (from the Solo plan) and web chatbot
- Reminders by email, SMS and push
- Voice receptionist
- Agendavia, separate: from €69/month + VAT
- Migration
- Free with their importer; from €300 if they do it
- Support
- 24/7; email on Esencial, email and WhatsApp on the rest
- Languages
- Multilingual patient portal
7.MNProgram
MN program
Best for: clinics that want accounting, CRM and ERP in the same program.
Strengths
- Accounting with Spanish tax (AEAT) books and forms, CRM and ERP.
- Over 25 years in business and over 50,000 companies, according to its website.
- 100% cloud, with migration, training and support included.
Worth knowing
- Price “from €1 a day”: the amount comes from a calculator by plan and features.
- The Advance plan covers up to 3 practitioners; WhatsApp is in Premium.
- It is a multi-sector suite with a dentistry version; AI treatment plans and AI phone answering are not listed.
- Price
- From €1 a day (calculator)
- Cloud or installed
- Cloud (Azure)
- AI
- Task automation (RPA) in Premium
- WhatsApp reminders in Premium
- Voice receptionist
- Not listed on its website
- Migration
- Included
- Support
- Included
- Languages
- Not stated on its website
8.Dentalpin
Dentaltix
Best for: clinics with someone to maintain a server who want open-source software.
Strengths
- No subscription fee, with published, auditable source code.
- Data stays on the server you choose; full REST API and webhooks.
- Backed by Dentaltix and under very active development.
Worth knowing
- The clinic or its integrator handles the server (about €16-19/month), backups, updates and the data processing agreement.
- AI ships disabled and runs on your own API key; WhatsApp is a community module and there is no voice receptionist.
- Nine languages on its website, no Catalan.
- Price
- €0 for the software; server about €16-19/month
- Cloud or installed
- On your server (managed cloud on a waiting list)
- AI
- AI agent with your own key, off by default
- Community module (Kapso)
- Voice receptionist
- None
- Migration
- Open tool to export and import
- Support
- Telegram, GitHub and a form
- Languages
- Nine languages, no Catalan
9.Dentalink
Engenis SpA
Best for: clinics with a lot of orthodontics or facial aesthetics that value advanced modules and patient loyalty tools.
Strengths
- Over fifteen years making only dental software and over 15,000 clinics in more than 20 countries.
- Orthodontics and facial aesthetics modules, insurance agreements and dentist pay.
- Unlimited users, NPS surveys, campaigns and email marketing.
Worth knowing
- No published price: quote-based, with three plans (Esencial, Pro and Titanium).
- Document signing, telemedicine and the AI contact centre are add-ons.
- A Chilean company that has only recently started operating in Spain; no Catalan listed.
- Price
- No published price
- Cloud or installed
- Cloud
- AI
- Clinical notes, summary and smile simulator
- Confirmations and reminders
- Voice receptionist
- AI contact centre, as an add-on
- Migration
- Not stated on its website
- Support
- Chat and email; phone from the Pro plan
- Languages
- Website in Spanish and English; no Catalan listed
Summary table
| Program | Price | Cloud or installed | AI | Voice receptionist | Migration | |
|---|---|---|---|---|---|---|
| Dentasys | Price€80/month + VAT (€840/year) | Cloud or installedCloud (EU) | AIDasy, AI treatment plans and dictation; 300 credits/month | WhatsAppOfficial API; assistant books appointments, included | Voice receptionistYes, optional: €9/month + €0.30/min + VAT | Migration€500 + VAT; free on the annual plan |
| Gesden | PriceNo published base price (Pack Premium: €49/month) | Cloud or installedG5 installed; Gesden One in the cloud | AIdentIA on X-rays (Gesden One) | WhatsAppIn the Pack Premium | Voice receptionistAI assistant on the switchboard (Pack Premium); unclear if it books | MigrationMigrates from other programs |
| Clinic Cloud | Price€29, €49 or €79/month + VAT (dental chart in Max) | Cloud or installedCloud | AINoa Notes and Noa Summary | WhatsAppAppointment reminders; mentions Doctoralia Pro's | Voice receptionistNoa Reception, in early access | MigrationFree, according to its website |
| Nubimed | Price€27.40 or €50.10/month + VAT, plus practitioners | Cloud or installedCloud | AIVoice transcription of reports | WhatsAppMessages and an AI bot that books appointments | Voice receptionistYes (price not published) | MigrationFree on all plans |
| Klinikare | PriceNo published price | Cloud or installedCloud (AWS) | AIDentist assistant: notes, reports and cephalometry | WhatsAppReminder channel not specified | Voice receptionistYes (price not published) | MigrationImports your data (cost not published) |
| DriCloud | Price€42 to €497/month, VAT incl. (paid yearly) | Cloud or installedCloud | AIEscucha Clínica (from the Solo plan) and web chatbot | WhatsAppReminders by email, SMS and push | Voice receptionistAgendavia, separate: from €69/month + VAT | MigrationFree with their importer; from €300 if they do it |
| MNProgram | PriceFrom €1 a day (calculator) | Cloud or installedCloud (Azure) | AITask automation (RPA) in Premium | WhatsAppWhatsApp reminders in Premium | Voice receptionistNot listed on its website | MigrationIncluded |
| Dentalpin | Price€0 for the software; server about €16-19/month | Cloud or installedOn your server (managed cloud on a waiting list) | AIAI agent with your own key, off by default | WhatsAppCommunity module (Kapso) | Voice receptionistNone | MigrationOpen tool to export and import |
| Dentalink | PriceNo published price | Cloud or installedCloud | AIClinical notes, summary and smile simulator | WhatsAppConfirmations and reminders | Voice receptionistAI contact centre, as an add-on | MigrationNot stated on its website |
Data as shown on each vendor's website in October 2026; it may change at any time. “Not stated on its website” means we did not find it published, not that the program lacks it. If you spot outdated data, write to us and we will fix it.
Frequently asked questions
- What is the best practice management software for a dental clinic in Spain?
- It depends on the clinic. For a dental clinic that wants a fixed fee with unlimited users and no missed calls, our choice is Dentasys. For multi-specialty centres, Clinic Cloud, Nubimed, Klinikare or DriCloud fit well; for on-site support, Gesden; built-in accounting, MNProgram; open source, Dentalpin; lots of orthodontics, Dentalink.
- Why is Dentasys first?
- Because the Dentasys team wrote this list, and we say so at the top. So you can check everything, data on the other programs comes from their official websites, linked at the end, and we also say what Dentasys does not have.
- Which dental programs publish their prices?
- In October 2026, Dentasys, Clinic Cloud, Nubimed, DriCloud and Dentalpin (the software is free; you pay for the server) publish prices. MNProgram gives the amount through a calculator. Gesden does not publish its base price, and Klinikare and Dentalink work by quote.
- Which programs have an AI voice receptionist?
- According to their websites: Dentasys (optional, €9/month + €0.30/min, plus VAT), Nubimed and Klinikare (price not published), DriCloud via Agendavia (contracted separately) and Dentalink as an add-on. Clinic Cloud has Noa Reception in early access and Gesden a switchboard assistant in its Pack Premium.
- Is cloud software better than installed software?
- With the cloud you need no server, the vendor handles backups and you log in from any computer or tablet. Installed or self-hosted software gives you full control of the server, but someone has to maintain it. Almost every program here runs in the cloud; Gesden G5 is installed and Dentalpin runs on your own server.
- Can I switch programs without losing my data?
- Yes, if the new vendor handles the migration. Nubimed, Clinic Cloud and MNProgram include it; DriCloud is free with their importer or from €300 if they do it. At Dentasys we migrate from whatever program you use: €500 + VAT, free on the annual plan.
- What is dental practice management software?
- It is the software a practice uses to run its diary, clinical records with an odontogram, treatment plans, invoicing and patient reminders. Almost all of them now run in the cloud; the ones that suit a dental practice best add WhatsApp, signed consent forms and AI that takes work off reception and the dentist.
- What should dental software have in 2026?
- At a minimum: a diary per dentist and surgery, odontogram and periodontal chart, clinical records with signed consent forms, phased treatment plans, invoicing, WhatsApp reminders and data hosted in the EU under the GDPR. Our guide to dental practice software goes through it point by point.
Sources
- infomedsoftware.com · Gesden One, accessed in October 2026
- infomedsoftware.com · Gesden G5, accessed in October 2026
- infomedsoftware.com · Pack Premium, accessed in October 2026
- infomedsoftware.com · dentIA, accessed in October 2026
- infomedsoftware.com · cifras, accessed in October 2026
- infomedsoftware.com · delegaciones, accessed in October 2026
- clinic-cloud.com, accessed in October 2026
- clinic-cloud.com · tarifas, accessed in October 2026
- clinic-cloud.com · Noa Reception, accessed in October 2026
- nubimed.com · precios, accessed in October 2026
- nubimed.com · software para clínica dental, accessed in October 2026
- nubimed.com · inteligencia artificial, accessed in October 2026
- nubimed.com · WhatsApp con IA, accessed in October 2026
- klinikare.com, accessed in October 2026
- klinikare.com · clínica dental, accessed in October 2026
- klinikare.com · asistente del doctor con IA, accessed in October 2026
- klinikare.com · asistente de recepción con IA, accessed in October 2026
- klinikare.com · integraciones por API, accessed in October 2026
- dricloud.com, accessed in October 2026
- dricloud.com · precios, accessed in October 2026
- dricloud.com · asistente telefónico IA, accessed in October 2026
- xdentalcloud.com, accessed in October 2026
- mnprogram.com, accessed in October 2026
- mnprogram.com · odontología, accessed in October 2026
- mnprogram.com · precios, accessed in October 2026
- dentalpin.com · precios, accessed in October 2026
- dentalpin.com · funcionalidades, accessed in October 2026
- dentalpin.com · agente de IA, accessed in October 2026
- dentalpin.com · WhatsApp, accessed in October 2026
- softwaredentalink.com · España, accessed in October 2026
- softwaredentalink.com · planes, accessed in October 2026
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This comparison is based on each product's publicly available information at the time of the last update. If you spot an outdated detail, tell us and we will correct it.