Which software do you migrate from?

From whatever software you use, and even from Excel spreadsheets. Tell us which one in the demo and we'll tell you exactly what data can be recovered.

How much does the migration cost?

€500 + VAT with the monthly plan. With the annual plan it's free. It includes setting up templates and logos and training your team.

Are signed consent forms and documents migrated?

Yes, as long as they're in the copy. We also recover documents that some programs store encrypted, and they end up on each patient's record.

Do I have to stop working while you migrate?

No. Your previous software keeps working while we prepare and check the data. The switch happens on the day you choose.

Is the old record number kept?

Yes. It's stored on the record and can be searched, so folders and X-rays filed under that number can still be found.

Can I take my data with me if I leave Dentasys?

Yes. There's no tie-in and you can export your data whenever you like from the software itself.

Switching dental software without losing data: how migration to Dentasys works

Fear of losing information is the reason many clinics put up with software that no longer works for them for years. With Dentasys you don't do the migration yourself: we do it, from whatever software you use.

Updated: October 2026

In short

Dentasys migrates your clinic's data from whatever software you use: patients, clinical history, treatments, diary, treatment plans, payments, invoices and documents. Our team does it, and it includes setting up your templates and training your team. It costs €500 + VAT, and it's free with the annual plan.

What data we bring into Dentasys

Every program stores information in its own way, so the first step is to look at what your copy contains. As a general rule, this is what we recover:

Patients with their contact details, their usual record number and their payers.
Clinical history, completed and pending treatments, and the dental chart when the previous software stores it.
Diary: past and future appointments, with their dentist and status.
Treatment plans with their status, payments, balances and invoices with their series.
Signed documents and consent forms, including those some programs store encrypted.
Recalls, insurers and their fee schedules, lab orders and the treatment catalogue.

How the process works, step by step

First, in the demo, you tell us which software you use and we tell you exactly what can be recovered. Then you send us a copy of your data: a backup, an export or even the Excel spreadsheets you run the clinic with. If you don't know how to get it, we'll help you.

With that copy, our team maps each piece of data to its proper place in Dentasys, loads it and checks it: that patients, appointments and balances match those in your software. We show you the result before you start working and adjust whatever is needed.

Finally, we set up your templates and logo, and train your team. While all this is happening, your previous software keeps working: the switch happens on the day you choose.

Record numbers and old X-rays

Many clinics have years of folders and X-rays filed under the record number from their previous software. Dentasys stores that number on the patient's record and you can search for it as it is, so your usual archive still works. Dentasys also integrates with the most common radiology systems.

Your data, in the European Union and always yours

Each clinic's data is stored encrypted, on servers in the European Union and in a separate database per clinic, with daily backups. It complies with the GDPR as applied to health data, with a log of who opens each clinical record.

There's no tie-in. Your data is yours: you can export it from Dentasys whenever you like, including if one day you decide to leave.

What it costs and what's included

Migration costs €500 + VAT, one-off, and it's free if you take the annual plan (€840/year + VAT, which works out at €70/month). It includes full migration of your previous data, setting up templates and logos and one-to-one training with your team, with support from Spain.

If you're starting from scratch and have no data to keep, there's no need for a migration: you open Dentasys and start working.

What to prepare before the switch

A migration goes better when the clinic decides a few things beforehand. You don't need to have it all clear on day one: we go through it with you in the demo and during set-up.

Who on the team will be our point of contact during the switch.
Which day you want to start working in Dentasys, ideally in a quiet week.
What to do with very old treatment plans that were never accepted and with old balances: keep them as they are or leave them closed.
Which user each team member needs and with what permissions. Users are unlimited, so you don't have to choose who's left out.

Frequently asked questions

Which software do you migrate from?: From whatever software you use, and even from Excel spreadsheets. Tell us which one in the demo and we'll tell you exactly what data can be recovered.
How much does the migration cost?: €500 + VAT with the monthly plan. With the annual plan it's free. It includes setting up templates and logos and training your team.
Are signed consent forms and documents migrated?: Yes, as long as they're in the copy. We also recover documents that some programs store encrypted, and they end up on each patient's record.
Do I have to stop working while you migrate?: No. Your previous software keeps working while we prepare and check the data. The switch happens on the day you choose.
Is the old record number kept?: Yes. It's stored on the record and can be searched, so folders and X-rays filed under that number can still be found.
Can I take my data with me if I leave Dentasys?: Yes. There's no tie-in and you can export your data whenever you like from the software itself.

Keep reading

Shall we run it on your practice's data?

A free, no-commitment 30-minute personalised demo. We show the system working on cases like yours.